This article explains the different statuses that a Cost Submission has from its first request, through to eventual change management post-submission / post-approval
⚠️ Buying Team versus Sourcing Team Approvals
Your customer's Buying Team Approval Status and Sourcing Team Approval Status act independently of each other. Only the Sourcing team status will be reflected in the size legend and on the vendor's customer pricing table under the Cost Submission status column.
In Simple terms, Buyers approve your Cost Submission only to alert the Sourcing Team to a new product they need to review. It is the Sourcing Team Approval Status that determines the overall Cost Approval Status.
Customer Pricing Table Status
The first place a vendor will see a Cost Submission Status is in the customer pricing table on Running Lines, after they receive notification their buyer has confirmed the sample has been signed-off:
There is five statuses a vendor can see in this table:
- Not Submitted - the cost submission has never been submitted
- Submitted - the cost submission has been submitted
- Withdrawn - the cost submission was submitted but withdrawn now
- Approved - the customer's sourcing team has approved the cost submission
- Rejected - the customer's sourcing team has rejected the cost submission
Cost Submission Status
Once the vendor enters a cost submission the status is also visible via the size legend:
What does my Customer see for each status?
There are five statuses for retailers:
There are five statuses for vendors:
This is how they correlate:
| Trigger | Vendor Status | Retailer Status | Next Step |
| Buyer confirms product | Not Submitted | Not Submitted | Vendor submits |
| Vendor completes submission | Submitted | Submitted | Buyer approves |
| Vendor changes submission | Withdrawn | Withdrawn | Vendor resubmits |
| Sourcing approve submission | Approved | Approved | N/A |
| Sourcing reject submission | Rejected | Rejected | Vendor resubmits |
⚠️ Buying Team versus Sourcing Team Approvals
Your customer's Buying Team Approval Status and Sourcing Team Approval Status act independently of each other. Only the Sourcing team status will be reflected in the size legend and on the vendor's customer pricing table under the Cost Submission status column.
In Simple terms, Buyers approve your Cost Submission only to alert the Sourcing Team to a new product they need to review. It is the Sourcing Team Approval Status that determines the overall Cost Approval Status.